1. Information We Collect

We collect information you provide directly, information created through your use of the service, and information made available through integrations you choose to connect.

• Account information: Name, email address, authentication status, profile details, and account preferences.
• Podcast and brand information: Podcast title, author, description, categories, keywords, cover art, logos, brand colors, fonts, subtitle preferences, and related metadata.
• Uploaded and imported content: Audio files, video files, transcripts, clips, images, generated posts, edited text, trouble words, approval states, and other content you submit or create in the service.
• Integration information: OAuth authorization codes, access tokens, refresh tokens, connection status, account identifiers, page/channel/profile identifiers, file identifiers, and related metadata for platforms you connect.
• Billing information: Subscription plan, billing status, Stripe customer or subscription identifiers, checkout and customer portal activity, and payment-related metadata. Full payment card details are processed by our payment provider and are not stored by us.
• Usage and technical information: IP address, device and browser information, log data, pages visited, feature usage, upload progress, errors, and security events.
• Contact and community information: Details submitted through contact forms, community signup flows, support requests, assessments, or similar forms.

2. How We Use Information

We use information to operate, secure, and improve Evolved Podcast Academy and to provide the features you request.

• Create and manage your account.
• Upload, import, store, process, and display your podcast files and related content.
• Convert video to audio, generate transcripts, create social posts, generate images, create clips, and support content review and approval workflows.
• Save approved content to your Google Drive when you request it.
• Publish or distribute approved content to connected platforms when you request it.
• Manage podcast setup, hosting/import workflows, subscriptions, billing, usage limits, and account support.
• Communicate with you about your account, purchases, services, support requests, and product updates.
• Monitor, troubleshoot, prevent abuse, protect accounts, and comply with legal obligations.

3. Google User Data

If you connect Google Drive or YouTube, we access Google user data only to provide the features you choose to use.

• Google Drive: We may request access to let you browse and select video files from Google Drive, import selected files into Evolved Podcast Academy, and save approved generated content back to your Drive.
• YouTube: We may request access to read channel/account information needed to verify the connection and upload approved videos or shorts to YouTube when you request publishing.
• Google profile information: We may receive basic profile information such as your Google account identifier, name, and email address to connect the correct account.
• OAuth tokens: We may store access and refresh tokens so the integration can continue to work after you connect it. You can disconnect Google from the Connections page, and you can also revoke access from your Google Account settings.
• No unrelated access: We do not use Google Drive or YouTube data for unrelated advertising, sell Google user data, or use Google user data to build user profiles for unrelated purposes.
• No model training: We do not use Google user data to train generalized AI or machine learning models.
• Human access limits: Human access to Google user data is limited to cases where you give consent, it is necessary for security, abuse prevention, troubleshooting, legal compliance, or internal operations needed to provide the service.
• Limited Use: Our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

4. Other Platform Integrations

You may connect third-party platforms such as LinkedIn, Facebook, Instagram, X, TikTok, WordPress, and other supported services. When you connect a platform, we use the authorization granted by that platform to verify connection status, prepare content, and publish or distribute content you approve. The exact permissions shown during authorization are controlled by each platform.

Disconnecting a platform stops new actions through that connection, but it may not remove content already posted to the third-party platform. You should manage previously published content directly on the relevant platform.

5. AI and Content Processing

Evolved Podcast Academy uses automated processing and AI-assisted tools to transcribe content, generate posts, create images, produce clips, and optimize content for different platforms. Your uploaded files, transcripts, prompts, edits, generated outputs, brand settings, and approval choices may be processed by our systems and service providers for those purposes.

You are responsible for reviewing generated content before approval, download, save, or publication.

6. How We Share Information

We do not sell your personal information. We share information only as needed to provide the service, comply with law, protect rights and safety, or follow your instructions.

• Service providers: Hosting, storage, authentication, payment, analytics, email, support, AI/content processing, monitoring, and infrastructure providers.
• Connected platforms: Google, YouTube, LinkedIn, Facebook, Instagram, X, TikTok, WordPress, and other platforms you connect, but only to perform actions you authorize.
• Payment processors: Stripe and related payment providers for checkout, subscriptions, billing, and customer portal access.
• Legal and safety: Authorities, advisors, or other parties when required by law or necessary to protect rights, safety, security, or service integrity.
• Business transfers: Parties involved in a merger, acquisition, financing, restructuring, or sale of assets, subject to appropriate confidentiality protections.
• With your consent: Other parties when you direct us or give permission.

7. Data Security

We use reasonable technical and organizational measures designed to protect information, including authenticated access, HTTPS, access controls, cloud storage controls, and token handling practices. No system can be guaranteed completely secure, and you are responsible for keeping your login credentials and connected accounts secure.

8. Data Retention

We retain personal information, content, generated outputs, OAuth tokens, logs, and billing records for as long as needed to provide the service, maintain your account, support integrations, comply with legal obligations, resolve disputes, enforce agreements, and protect the service.

You may request deletion of account or content information through our contact page. Some information may remain where retention is required by law, necessary for security or fraud prevention, retained in backups for a limited period, or controlled by a third-party platform after publication.

9. Your Choices and Rights

Depending on your location, you may have rights to access, correct, delete, export, restrict, or object to certain processing of your personal information.

You can also:

• Edit profile, podcast, and branding information in the dashboard.
• Delete or replace certain uploaded brand and podcast assets.
• Disconnect third-party integrations from the Connections page.
• Revoke Google access from your Google Account permissions.
• Manage or cancel subscriptions through the billing tools provided in the service.

To make a privacy request, use our contact page.

10. Cookies and Tracking

We may use cookies, local storage, session storage, and similar technologies to keep you signed in, support OAuth flows, remember preferences, secure the service, analyze usage, and improve the product. You can manage browser cookie settings, but some features may not work correctly if cookies or storage are disabled.

11. Third-Party Links and Services

Our services may link to or integrate with third-party websites, platforms, and services. Their privacy practices are governed by their own policies. We are not responsible for third-party privacy practices or content.

12. Children's Privacy

Our services are not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us personal information, use our contact page so we can take appropriate action.

13. International Transfers

We may process and store information in countries other than where you live. Those countries may have data protection laws different from your local laws. Where required, we use appropriate safeguards for international transfers.

14. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will update the date above and may provide additional notice where required. Continued use of the service after an update means you accept the revised policy.